Charge posting, also called charge entry, is the process of assigning the correct fee for every service rendered based on the provider's fee schedule and the medical codes selected during the patient visit. It is the first step in building a clean claim, and any error at this stage cascades through the entire billing cycle: wrong demographics, incorrect procedure codes, or missed modifiers all lead to rejections, denials, and delayed cash flow. Billed Right handles charge posting with detail-oriented specialists who process every super bill accurately and within payer filing deadlines.
The Cost of Charge Posting Errors
Charge posting errors are the most preventable source of claim rejections in medical billing. When a super bill is entered with incorrect patient demographics, wrong date of service, mismatched procedure codes, or missing modifiers, the claim fails at the clearinghouse or is denied on receipt. Each rejected claim requires staff time to identify the error, correct it, and resubmit, often pushing payment past payer filing deadlines entirely. For practices managing high visit volumes, even a small error rate compounds quickly into significant A/R delays. AAPC data shows that up to 80% of medical bills contain errors, the majority of which originate at the charge entry stage.
How Billed Right Handles Charge Posting
- We collect patient demographics from demographic sheets and enter them accurately into your practice management system
- We process super bills and charge tickets for office, hospital, and procedure encounters with same-day turnaround
- We verify that procedure codes, diagnostic codes, modifiers, place of service, and provider details are all correct before submission
- We work entirely within your existing patient management system so you have full transparency into every charge entered
- We provide access to AAPC-certified coders who deliver coding education via newsletters, one-on-one meetings, and helpdesk support to your clinical staff
- We track charge entry completion rates and filing deadline compliance and report back monthly
Billed Right has provided charge posting and charge entry services since 2006, serving practices across the US from our base in Longwood, Florida.
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Top 5 Charge Posting Problems We Solve
Incorrect Patient Demographics
Wrong name, DOB, or insurance ID causes the claim to reject before it reaches the payer.
Wrong Procedure or Diagnostic Code
A single digit error on a CPT or ICD-10 code results in an immediate denial.
Missing or Incorrect Modifiers
Modifier omissions change how a payer processes the claim, often resulting in underpayment or denial.
Late Charge Entry
Charges not entered before the payer's timely filing deadline are permanently uncollectable.
Super Bill Backlog
Unprocessed charge tickets pile up during busy periods, creating A/R gaps that compound weekly.
What to Expect
Intake
We receive your super bills, charge tickets, and encounter data.
Demographics
We verify and enter patient and payer information accurately.
Charge Entry
We assign correct CPT, ICD-10, and modifier codes per the fee schedule.
Scrubbing
We review each charge for errors before claim submission.
Reporting
Monthly charge entry accuracy and filing deadline compliance report.
Frequently Asked Questions
Charge posting, also called charge entry, is the process of assigning the correct fee for every service rendered based on the provider's fee schedule and the codes selected during the visit. It's the first step in building a clean claim, and any error here cascades through the entire billing cycle into rejections, denials, and delayed payment.
We process super bills and charge tickets for office, hospital, and procedure encounters with same-day turnaround, so charges go out before payer filing deadlines instead of piling up.
We need the super bill or charge ticket with the patient's demographic sheet, the procedure and diagnostic codes selected during the encounter, any applicable modifiers, and the place of service: everything required to build a clean claim the first time.
Yes. We enter every charge directly into your existing practice management system rather than a separate tool, so you have full transparency into every charge entered and nothing lives outside software you already use.
We prioritize the oldest charges first to protect timely filing deadlines, then work through the backlog systematically while keeping new same-day charges moving on schedule, so the backlog shrinks without new claims falling behind.
A rejection happens before the claim reaches the payer, usually caught by a clearinghouse edit for a demographic or formatting error, and it can be corrected and resubmitted quickly. A denial happens after the payer processes the claim and decides not to pay it, which takes longer to resolve and often requires an appeal.
More on charge posting.
Why Charge Entry Errors Are the Most Preventable Cause of Claim Denials
A closer look at where charge entry errors come from and how to catch them before the claim goes out.
ReadClaim Denial Impact Calculator
Estimate how much revenue charge entry errors are costing your practice each month.
Get itHow a Multi-Provider Practice Eliminated Charge Entry Errors and Accelerated Cash Flow
A composite look at how a multi-provider practice tightened charge entry accuracy to speed up collections.
ReadReady to Get Charges Out Clean and On Time?
Schedule a conversation with our charge posting team. We will review your current charge entry process, identify where errors and delays are creating denials, and show you what we would do differently.